Fleet Admin is garage management software for independent garages, MOT stations and repair workshops. Manage bookings, job cards, invoices, reminders, staff, customers and vehicles from one simple cloud-based system, so your team can spend less time chasing paperwork and more time getting work done.
Fleet Admin brings the day-to-day running of your garage into one organised system, without adding unnecessary complexity for your team.
When bookings, notes, invoices, reminders and customer details are spread across paper, whiteboards, spreadsheets and messages, things get missed and admin grows quickly.
See every booking, job card, technician and job status in one clear workshop timetable.
Create invoices, track paid amounts and spot outstanding balances before they become a headache.
Keep customers, vehicles, MOT dates, service history, notes and invoices linked in one place.
Reception, technicians and managers can each see what they need without exposing everything.
Practical tools designed around real garage workflows, from the first booking to the final invoice, with customer, vehicle and payment history connected throughout.
Give your team a clear live view of bookings, job cards, statuses, technicians and the day ahead. Less confusion, fewer missed jobs and a smoother workshop.
Create professional invoices, monitor paid amounts and keep outstanding balances visible.
Every customer, vehicle, registration, note, invoice and job history connected together.
Reduce missed work and keep customers coming back with clear reminder tracking.
Traffic-light inspections with costs, notes and customer-ready reports.
Give reception, technicians and managers the right level of access.
Understand revenue, outstanding invoices, job volume and workshop activity at a glance.
A quick look at the screens your team would use daily, from the workshop timetable to vehicles, invoices, reports and staff permissions.
Give your team a live view of the day. Bookings, job cards and statuses become easier to manage without relying on paper, whiteboards or memory.
Best visual feature
See jobs, revenue and workshop activity at a glance.
Full vehicle records with MOT dates, service history and customer links.
Create VAT-ready invoices and track payments easily.
Understand performance, revenue and outstanding work instantly.
Keep your team aligned with clear daily tasks and priorities.
Control access and responsibilities across your workshop team.
Tailor the system to match how your garage operates.
Optional live vehicle locations for fleets and mobile operations.
Take a quick walkthrough of Fleet Admin and see how the system helps garages manage jobs, invoicing, vehicles, customers and day-to-day workshop activity from one simple platform.
short tutorialFleet Admin gives independent garages the structure of a professional management system without the corporate complexity or heavy setup burden.
Reception, technicians and managers can quickly understand what needs doing, what is in progress and what still needs invoicing.
Bookings, job cards, customers, vehicles, payments and reminders all connect together, reducing repeated admin and daily friction.
No setup fees, no annual contract and a first month free once signed up. A practical price point for independent garages.
Speak to people who understand garages and the pressure of busy workshop days, not generic call-centre scripts.
Clear monthly pricing for independent garages, workshops and growing fleets. Stay because it works for your business, not because you’re locked in.
Each team member can have their own secure login, with access tailored to their role in the garage.
Optional support levels to match how quickly you want help when you need it.
Optional tracking for vehicles or assets where live location visibility matters.
We’ll happily run you through Fleet Admin, show the features that matter to your garage and answer any questions, usually in under half an hour.
Fleet Admin is created and supported by people who understand busy workshops, vehicle records, job flow and the pressure of keeping customers moving.
We are not trying to build an overcomplicated corporate system. Fleet Admin is designed to help garages stay organised, reduce daily admin and give you a clearer view of the work that matters.
Fleet Admin has helped us stay organised and keep on top of bookings and invoicing.
Most garages run on a mix of paper diaries, whiteboards, spreadsheets or dated legacy garage software installed on one office PC. Here's how they compare to running your workshop on Fleet Admin.
| What you need to run the garage | Paper & whiteboards | Spreadsheets | Legacy software | Fleet Admin |
|---|---|---|---|---|
| Live workshop diary & bookings | Manual | Manual | ||
| Job cards linked to customers & vehicles | ||||
| VAT-ready invoices & payment tracking | Manual | |||
| MOT & service reminders | Manual | |||
| Full vehicle & customer history in one place | ||||
| Reports on revenue & outstanding work | Manual | Limited | ||
| Staff roles & permission levels | Limited | |||
| AI assistance built in | ||||
| AI smart pricing | ||||
| Accessible anywhere — any device, any location | Shared files | One office PC | ||
| Fully customisable to your garage | ||||
| Safe from being lost, spilled on or overwritten | Risky | One PC risk | ||
| Cost | Hidden time cost | Hidden time cost | Expensive licences | £40/user/month |
Fleet Admin is designed to replace scattered paperwork, spreadsheets and disconnected tools with one clear garage management system for bookings, jobs, invoices, customers, vehicles and reporting.
Garage management software helps workshops run daily operations from one place, including bookings, job cards, technician updates, customer records, vehicle history, invoices, MOT reminders and reports.
Yes. Fleet Admin includes a clear workshop diary and timetable so garages can manage bookings, staff, job statuses and the day ahead without relying on paper diaries or whiteboards.
Yes. Fleet Admin supports VAT-ready invoices, invoice items, paid amounts, outstanding balances and customer/job history, helping garages keep their invoicing and workshop admin connected.
Yes. Fleet Admin is built for independent garages, MOT stations, vehicle repair workshops and fleet maintenance teams that want practical, easy-to-use garage management software.
Fleet Admin costs £40 per user per month on a rolling monthly contract, with no setup fees and your first month free after signup. Optional support packages and vehicle tracking are available separately.
Yes. Most garages join Fleet Admin from paper diaries, whiteboards or spreadsheets. We help you get set up, including adding your customers, vehicles and first jobs, so the changeover is straightforward.
Your first month is free after signup, with full access to the system from day one and no setup fees, so your garage can make sure Fleet Admin fits before paying anything.
No. Fleet Admin is cloud-based garage management software that runs in your web browser on a PC, laptop or tablet, with nothing to install and no on-site server to maintain.